This policy explains how Olive Society SAS processes the personal data of contestants and visitors of the Olio Nuovo Days website and competitions.
Who is responsible for your data
The data controller is Olive Society SAS, 11 rue de Magdebourg, 75116 Paris, France. For any question about your data, write to north@olio-nuovo.com.
What we collect
- Account and entry data: name, company, role, email, phone, postal address, country and VAT number.
- Oil data: the information, photos of bottles and labels, certificates and laboratory reports you attach to each entry.
- Invoicing data: billing details and payment status. Card details are handled by our payment provider and are not stored by us.
- Website data: technical data such as IP address and browser type, and the cookies described below.
- Messages: the content of the emails you send us.
Why we use it
| Purpose | Legal basis |
| Create your producer account, register and process your entries, run the tastings and communicate with you | Performance of the contract |
| Invoicing, accounting and tax obligations | Legal obligation |
| Publishing the profile data of awarded oils, as you agreed by ticking the box in the entry form | Consent, which you can withdraw at any time |
| Promoting the competition and its winners, as described in the Terms and Conditions | Legitimate interest and the licence granted in the Terms and Conditions |
| Securing the website and preventing abuse | Legitimate interest |
Who sees it
Jurors taste your oils blind, under an anonymous code: they never receive your name or your brand during judging. Results are then published on the Olio Nuovo Days website, including the names of winning producers and the data of awarded oils. Analysis reports and technical sheets are not public.
We share data only with providers who help us run the competition (website hosting and maintenance, email, payment, accounting), under contracts that protect it. We do not sell your data.
Transfers outside the European Union
Contestants from outside the EU send their data to France. If a provider processes data outside the EU, we rely on safeguards recognised by European law, such as standard contractual clauses.
How long we keep it
- Account and entry data: while your account is active, then three (3) years after your last activity.
- Invoices and accounting records: ten (10) years, as required by French law.
- Published results: they remain on the website as part of the competition’s history.
Your rights
You may ask for access to your data, its correction or deletion, a restriction of its use, its portability, or object to its use. To do so, write to north@olio-nuovo.com; we reply within one month. If you are not satisfied, you may lodge a complaint with the French data protection authority (CNIL, www.cnil.fr).
Cookies
The website uses cookies strictly necessary to its operation, such as login and session cookies. Any audience-measurement or marketing cookies are used only with your consent.
Changes
We may update this policy. The current version is always available on the website, with its date.